Posts Tagged 'xml library'

Back, Briefly: Exporting XML From Excel Tables

It’s been a while since I posted anything to this VBA blog, since my main field of work is XML based documentation (see previous posts). However, I recently did an Excel VBA micro-project, which I think is worth sharing. I’ll describe the problem and outline the solution in this post, and add some details in a couple of further posts.

The overall aim is to provide a way of creating and editing software test definitions, while also making those definitions accessible to a test harness for actually executing the tests. (The solution I’m going to describe is, with appropriate modifications, more widely applicable than just for test definitions).

Since the test definitions fall naturally into a tabular form, Excel is an obvious front-end tool. The problem is how to make the data accessible to a testing harness. One way is to use Apache POI, a Java API for accessing Microsoft Office files – and our developer was keen to use this. However, there are benefits to having a plain text – that is, XML – representation of the data:

  • It can be stored (alongside the Excel workbook) in a version-control repository, and different versions differenced, using a plain text or (better) XML-aware diff tool
  • A body of test definitions can be analyzed and reported on using XQuery
  • Any scripting language with an XML library can access the test data

So, the requirement is for a VBA export facility that takes the test definitions in a workbook, and exports it as a single XML file.

Now, if the test definitions were simply a list of tests, it would be very simple – we might be able to use Excel’s built-in XML facilities. However, our test definitions are quite deeply hierarchical:

  1. Test Definition (for a system component or capability)
  2. Test Condition (a functional area to be tested)
  3. Test Scenario (a particular test configuration)
  4. Test (an atomic test)
  5. Test Step (one or more steps within a Test – typically only one)
  6. Test Parameter (property, value and purpose – in, out, environment)

#1 is represented by an entire workbook; #2 to #5 are represented by subsets of (contiguous) table rows; #6 is represented by a single cell in a table row (plus its associated header information).

#2 to #5 have hierarchical, numeric IDs, spread over the first 4 columns of a table. Where (typically) a Test has only a single Step, they are represented by a single row (that is, the Step is implicit). For example:


  • 101 is a Condition,represented by rows 3:9
  • 101.2 is a Scenario,represented by rows 7:9
  • 101.2.1 is a Test, represented by row 8

(each Test here has a single implicit Step). The columns on the right-hand half of the table represent the Parameters. The greying-out of ID numbers is just conditional formatting.

The XML looks much like any XML:


The point to note is that we have a six-level hierarchical structure, with each node in the hierarchy mapping on to a chunk of Excel table.

Now, the solution, in outline. We could pass through the tables and rows, spitting out XML strings as we go. However, this approach is rather limited, as there are a number of other things we might want to do:

  • check the test definitions for structural validity
  • generate output in other formats, such as plain text (really plain, not XML)

As earlier posts have illustrated, I’m keen on building object models that ‘sit behind’ the worksheets, and provide the application functionality. This seems to be a classic application for this. Each item in our test definition hierarchy is represented by an object (of the appropriate class), and is built from a chunk of worksheet table.

We start by creating a Test Definition object, and asking it to build itself. It goes through the worksheets and tables, finding the chunks that correspond to Conditions (using the ID level). It creates Test Condition objects, tells them to build themselves from the appropriate chunks, and adds them into a Collection.

Each Test Condition object goes through its chunk, finding the sub-chunks that correspond to Scenarios (using the ID level). It creates Test Scenario objects, tells them to build themselves from the appropriate sub-chunks, and adds them into a Collection. And so on, down the levels…

Having built the object hierarchy, we can do various things with it. Primarily, we want an XML string, which we can write out to a file. We simply ask the top-level Test Definition object for its XML string. This asks each of its Test Conditions for their XML strings, concatenates them successively, and wraps the result in its own Definition-level XML element (<tdefn> – see above).

Each Test Condition asks its Test Scenarios for their XML strings, concatenates them successively, and wraps the result in its own Condition-level XML element (<tcond> – see above). And so on, down the levels… A few other elements, such as descriptions, get mixed in, as we go.

Note that the object hierarchy is built anew, each time we invoke an operation – there’s no persistence other than through the table rows. This might seem wasteful, but there’s really no performance issue.

In the next post, I’ll say a bit more about the actual code involved, and I’ll say something about the self-checking functionality in a third post.

November 2019
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